Articles on SharePoint data, destinations, and AI on SharePoint.https://spsync.io/en-GBMon, 26 Oct 2026 00:00:00 GMThttps://spsync.io/blog/archive-old-sharepoint-list-items/https://spsync.io/blog/archive-old-sharepoint-list-items/Moving closed items to an archive list just builds a second big list. Keep every row in SQL, then let a scheduled flow trim the live list safely.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/azure-ai-foundry-agents-on-sharepoint-lists/https://spsync.io/blog/azure-ai-foundry-agents-on-sharepoint-lists/The Foundry SharePoint tool (preview) retrieves text from documents, not list rows. What each Foundry tool reads today, and how to query a list replica.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/azure-openai-on-your-data-sharepoint-lists-foundry-iq/https://spsync.io/blog/azure-openai-on-your-data-sharepoint-lists-foundry-iq/Azure OpenAI On Your Data retired on 14 October 2026. How to ground answers on a SharePoint list in Foundry IQ, through an Azure AI Search index kept current.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/copilot-studio-cannot-find-the-item-at-row-3000/https://spsync.io/blog/copilot-studio-cannot-find-the-item-at-row-3000/Your agent answers about some list items and says others do not exist. The 2,048-row read and search ranking explain it, with a test to show what it sees.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/document-library-metadata-sql-folders-content-types/https://spsync.io/blog/document-library-metadata-sql-folders-content-types/You need a report of every document in a library: its content type, folder, owner and missing fields. How library metadata arrives in SQL, row by row, and what to check.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/export-sharepoint-list-to-excel-automatically/https://spsync.io/blog/export-sharepoint-list-to-excel-automatically/Export to Excel, a Power Automate flow and Power Query each get a list into a workbook. Where each one stops, and how a SQL copy keeps the workbook current.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/fabric-sharepoint-list-mirroring-or-a-sql-replica/https://spsync.io/blog/fabric-sharepoint-list-mirroring-or-a-sql-replica/Fabric mirrors a SharePoint list for free, but only on a running Fabric capacity. What that costs a SQL Server or Postgres team, and when a SQL replica fits.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/graph-listitem-delta-paging-tokens-and-deleted-items/https://spsync.io/blog/graph-listitem-delta-paging-tokens-and-deleted-items/You built a sync on /items/delta, deleted an item, and the next call never said so. How listItem delta pages, what its tokens carry, and the reconcile that catches the rest.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/keeping-sharepoint-data-in-region-for-ai/https://spsync.io/blog/keeping-sharepoint-data-in-region-for-ai/Your data protection officer asks whether AI on a SharePoint list sends it abroad. Four hops decide it: the model, the embedding call, the index and the logs.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/microsoft-lists-to-sql-server/https://spsync.io/blog/microsoft-lists-to-sql-server/You built a tracker in Microsoft Lists and now it has to reach SQL Server. Where the list lives decides the route: team site lists replicate like any SharePoint list.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/mirrored-copied-synced-or-replicated-sharepoint-list/https://spsync.io/blog/mirrored-copied-synced-or-replicated-sharepoint-list/Mirror, sync, copy and replicate mean four different things for a SharePoint list in 2026. What Microsoft means by each, and which one gets your list into SQL.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/pnp-powershell-export-sharepoint-list-to-sql-server/https://spsync.io/blog/pnp-powershell-export-sharepoint-list-to-sql-server/A PnP PowerShell script that copies a SharePoint Online list into a SQL Server table, with app-only sign-in, and the places it breaks once it runs every night.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/power-apps-delegation-sharepoint-list-when-to-use-sql/https://spsync.io/blog/power-apps-delegation-sharepoint-list-when-to-use-sql/Why a Power Apps gallery on a large SharePoint list misses rows, what SharePoint can and cannot delegate, and when the app's read screens belong on SQL.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/power-automate-get-items-limit/https://spsync.io/blog/power-automate-get-items-limit/Why Get items stops at 100, 5,000 or 100,000 items, what each cap belongs to, and what a flow copying a list to SQL Server misses on deletes.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/power-bi-sharepoint-list-incremental-refresh/https://spsync.io/blog/power-bi-sharepoint-list-incremental-refresh/You set RangeStart, RangeEnd and a policy, and the refresh takes as long as before. Why the date filter never reaches the list, and a source where it does.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/power-bi-sharepoint-online-list-2-0/https://spsync.io/blog/power-bi-sharepoint-online-list-2-0/Switch the connector to 2.0 and a working report starts failing on lookups, missing columns or rows. What changed from 1.0, the exact errors, and your options.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/python-sharepoint-list-to-postgres-or-sql-server-with-graph-delta/https://spsync.io/blog/python-sharepoint-list-to-postgres-or-sql-server-with-graph-delta/A tested Python script that copies a SharePoint list into Postgres or SQL Server with Microsoft Graph delta: paging, deltaLink storage, Retry-After and deletes.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/query-a-sharepoint-list-with-sql/https://spsync.io/blog/query-a-sharepoint-list-with-sql/An analyst wants one SELECT against a SharePoint list and a join to the finance database. Drivers, linked servers, the content database and a copy, weighed.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-as-a-database/https://spsync.io/blog/sharepoint-as-a-database/What a SharePoint list does well as a database, the limits it runs into, a decision table, and the options from Dataverse to a SQL copy you report from.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-lookup-column-threshold/https://spsync.io/blog/sharepoint-lookup-column-threshold/Add a thirteenth lookup or person column and views, flows, apps and Power BI refreshes start failing with one error. What counts, where it shows, and a fix.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-to-oracle-database/https://spsync.io/blog/sharepoint-to-oracle-database/Your APEX report and a nightly PL/SQL job need a SharePoint list as Oracle tables. How to set up the two Oracle users, what the tables look like, and how the copy stays current.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/snowflake-openflow-and-databricks-lakeflow-on-sharepoint-lists/https://spsync.io/blog/snowflake-openflow-and-databricks-lakeflow-on-sharepoint-lists/Snowflake Openflow's SharePoint connector ingests files and permissions. Databricks Lakeflow Connect adds list ingestion in Beta. What each does with a list.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/tableau-sharepoint-list-connector-deprecated/https://spsync.io/blog/tableau-sharepoint-list-connector-deprecated/Tableau retired its built-in SharePoint Lists connector. What the JDBC replacement does, why its extracts reread every row, and how a SQL copy helps.Fri, 23 Oct 2026 00:00:00 GMThttps://spsync.io/blog/combine-sharepoint-lists-from-multiple-sites-into-one-table/https://spsync.io/blog/combine-sharepoint-lists-from-multiple-sites-into-one-table/Twelve project sites, one RAID log template, and a portfolio report built by hand every Monday. How a per-site prefix or one merged table puts every site's list in SQL.Thu, 22 Oct 2026 00:00:00 GMThttps://spsync.io/blog/cutting-over-a-sharepoint-list-to-a-database/https://spsync.io/blog/cutting-over-a-sharepoint-list-to-a-database/Replicate the list, check counts and a sample by item id, freeze edits, run a final delta and a reconcile, then switch the app and keep SharePoint read-only.Thu, 22 Oct 2026 00:00:00 GMThttps://spsync.io/blog/dbt-models-on-sharepoint-data-keys-soft-deletes-and-views/https://spsync.io/blog/dbt-models-on-sharepoint-data-keys-soft-deletes-and-views/Staging SharePoint lists in dbt from a replica: which key to use, how child tables and soft deletes behave, when the generated views help, and tests that catch broken lookups.Thu, 22 Oct 2026 00:00:00 GMThttps://spsync.io/blog/desktop-app-command-line-or-azure-which-to-start-with/https://spsync.io/blog/desktop-app-command-line-or-azure-which-to-start-with/The three SPSync editions run one engine and write the same tables. Who runs each, where its state lives, how it is scheduled and how a licence counts it.Thu, 22 Oct 2026 00:00:00 GMThttps://spsync.io/blog/merging-two-sharepoint-tenants-lists-into-one-database/https://spsync.io/blog/merging-two-sharepoint-tenants-lists-into-one-database/After an acquisition, replicate both tenants' SharePoint lists into one database with a connection and a table prefix per tenant, then report from one view.Thu, 22 Oct 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-lists-in-parquet-delta-lake-and-iceberg/https://spsync.io/blog/sharepoint-lists-in-parquet-delta-lake-and-iceberg/SharePoint list data as Parquet files, Delta tables and Iceberg tables: folder layout, soft deletes, what each run writes, a Fabric route and sample queries.Thu, 22 Oct 2026 00:00:00 GMThttps://spsync.io/blog/what-breaks-past-5000-items-and-how-delta-reading-avoids-it/https://spsync.io/blog/what-breaks-past-5000-items-and-how-delta-reading-avoids-it/A service desk list passes 5,000 items and its views, flows and exports stop. What the list view threshold blocks, where indexes stop helping, and how a delta read copies the whole list.Thu, 22 Oct 2026 00:00:00 GMThttps://spsync.io/blog/your-first-sharepoint-replication-start-to-finish/https://spsync.io/blog/your-first-sharepoint-replication-start-to-finish/One list, from sign-in to a table you can query: Sites.Selected, picking the list, SQLite or Postgres, the first full load, the second run and checking row counts.Thu, 22 Oct 2026 00:00:00 GMThttps://spsync.io/blog/agents-on-sharepoint-data-without-a-graph-app-registration/https://spsync.io/blog/agents-on-sharepoint-data-without-a-graph-app-registration/Your request for a Graph app registration for an AI loader was refused. One read-only Sites.Selected grant to a replica, then a database role per tool, is easier to approve.Wed, 21 Oct 2026 00:00:00 GMThttps://spsync.io/blog/copilot-studio-and-sharepoint-lists-three-routes-that-work/https://spsync.io/blog/copilot-studio-and-sharepoint-lists-three-routes-that-work/A Copilot Studio maker with a 9,000-item list has four ways to answer from it. What list knowledge, a flow, Dataverse and a SQL replica each cost.Wed, 21 Oct 2026 00:00:00 GMThttps://spsync.io/blog/supabase-and-sharepoint-one-postgres-for-the-app-and-the-agent/https://spsync.io/blog/supabase-and-sharepoint-one-postgres-for-the-app-and-the-agent/A field-ops app on Supabase and an AI agent reading the same replicated SharePoint lists, with row-level security per team and a read-only role for the agent.Wed, 21 Oct 2026 00:00:00 GMThttps://spsync.io/blog/human-in-the-loop-ai-agents-over-sharepoint-evidence/https://spsync.io/blog/human-in-the-loop-ai-agents-over-sharepoint-evidence/An agent checks contractor certificates for each job against a SQL replica of SharePoint, writes the gaps to a review table, and a person approves the packet.Tue, 20 Oct 2026 00:00:00 GMThttps://spsync.io/blog/one-sql-copy-of-sharepoint-for-every-agent-you-run/https://spsync.io/blog/one-sql-copy-of-sharepoint-for-every-agent-you-run/What a cross-list question costs an AI agent through Graph, worked for three real-sized lists, and the same question as one SQL join on a replica.Tue, 20 Oct 2026 00:00:00 GMThttps://spsync.io/blog/why-your-agent-should-not-query-sharepoint-live/https://spsync.io/blog/why-your-agent-should-not-query-sharepoint-live/Agent tools that call Microsoft Graph share SharePoint's throttling budgets with every other integration. When a live read is right, and when to use a replica.Tue, 20 Oct 2026 00:00:00 GMThttps://spsync.io/blog/embedding-sharepoint-lists-flow-script-or-replication/https://spsync.io/blog/embedding-sharepoint-lists-flow-script-or-replication/A facilities incident list embedded four ways, from a Power Automate flow to embedding on sync into pgvector, with the upkeep each one brings.Sun, 11 Oct 2026 00:00:00 GMThttps://spsync.io/blog/local-ai-over-sharepoint-data-with-sqlite-or-duckdb/https://spsync.io/blog/local-ai-over-sharepoint-data-with-sqlite-or-duckdb/A law firm that cannot send client data to a public AI service replicates its Matters list into DuckDB on a laptop and queries it with Ollama.Sun, 11 Oct 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-library-metadata-the-catalogue-an-ai-needs/https://spsync.io/blog/sharepoint-library-metadata-the-catalogue-an-ai-needs/A policy assistant quoted a withdrawn document because it only read file text. A replicated metadata table lets it pick documents by status first.Sun, 11 Oct 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-throttling-and-ai-pipelines-read-once-query-often/https://spsync.io/blog/sharepoint-throttling-and-ai-pipelines-read-once-query-often/A finance assistant hit 429s every month-end. The resource-unit arithmetic behind Graph throttling, and how one delta reader and a replica fix it.Sun, 11 Oct 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-to-mysql-mariadb/https://spsync.io/blog/sharepoint-to-mysql-mariadb/Ashcroft Build Group's defects, projects and subcontractor lists copied from SharePoint into MySQL or MariaDB, then charted in Grafana by site.Sun, 11 Oct 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-to-postgresql/https://spsync.io/blog/sharepoint-to-postgresql/A retail walkthrough: three SharePoint lists replicated into PostgreSQL, with joinable lookups, child tables and a Metabase dashboard on top.Sun, 11 Oct 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-to-sqlite/https://spsync.io/blog/sharepoint-to-sqlite/Riverside Borough Council's FOI, enquiry and councillor lists kept in one SQLite file that a caseworker can query on a laptop without a connection.Sun, 11 Oct 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-to-supabase/https://spsync.io/blog/sharepoint-to-supabase/A law firm's matters, clients and conflicts lists replicated into Supabase Postgres, ready for the table editor, the generated REST API and Realtime.Sun, 11 Oct 2026 00:00:00 GMThttps://spsync.io/blog/stale-embeddings-keeping-a-sharepoint-vector-index-current/https://spsync.io/blog/stale-embeddings-keeping-a-sharepoint-vector-index-current/An HR assistant kept quoting a carry-over rule that changed in March. The four kinds of embedding drift, and re-embedding only rows that changed.Sun, 11 Oct 2026 00:00:00 GMThttps://spsync.io/blog/training-and-evaluation-sets-from-sharepoint-records/https://spsync.io/blog/training-and-evaluation-sets-from-sharepoint-records/A service desk scores a ticket-type assistant against three years of SharePoint tickets, with SQL over a replica and snapshots that can be rebuilt.Sun, 11 Oct 2026 00:00:00 GMThttps://spsync.io/blog/connect-an-ai-assistant-to-sharepoint-data-with-sql-not-graph/https://spsync.io/blog/connect-an-ai-assistant-to-sharepoint-data-with-sql-not-graph/Claude, ChatGPT or Cursor reading a read-only SQL replica of SharePoint lists through a database MCP server, with no Graph permission of its own.Sat, 10 Oct 2026 00:00:00 GMThttps://spsync.io/blog/copilot-on-sharepoint-lists-why-it-cannot-count-your-rows/https://spsync.io/blog/copilot-on-sharepoint-lists-why-it-cannot-count-your-rows/Copilot Studio reads the first 2,048 rows of a list and counts what search returns. Here are the documented limits and what a SQL replica changes.Sat, 10 Oct 2026 00:00:00 GMThttps://spsync.io/blog/text-to-sql-on-sharepoint-data-why-the-schema-decides/https://spsync.io/blog/text-to-sql-on-sharepoint-data-why-the-schema-decides/A project office asked a chat box which clients had projects at risk and got ids and claims strings back. The schema fixes that make the SQL right.Sat, 10 Oct 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-to-azure-sql-managed-instance/https://spsync.io/blog/sharepoint-to-azure-sql-managed-instance/An insurer's policies, claims and referrals replicated into Azure SQL Database or Managed Instance, with the firewall and VNet steps each one needs.Sun, 27 Sep 2026 00:00:00 GMThttps://spsync.io/blog/automated-sharepoint-to-sql-server-replication-versus-scripts-and-flows/https://spsync.io/blog/automated-sharepoint-to-sql-server-replication-versus-scripts-and-flows/Schema drift, deletes, lookups, throttling and monitoring: the five jobs a SharePoint-to-SQL Server script or flow takes on once it runs on a schedule.Tue, 15 Sep 2026 00:00:00 GMThttps://spsync.io/blog/power-bi-on-sharepoint-lists-fixing-slow-and-failing-refreshes/https://spsync.io/blog/power-bi-on-sharepoint-lists-fixing-slow-and-failing-refreshes/The SharePoint List connector pages item by item, so refresh time climbs with every row and lookup. A replicated table puts Power BI back on database speed.Tue, 15 Sep 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-list-to-sql-server-seven-steps/https://spsync.io/blog/sharepoint-list-to-sql-server-seven-steps/Connect, review, pick, connect SQL Server, run, schedule and monitor: each step of a SharePoint list replication in the desktop app, Azure or the CLI.Tue, 15 Sep 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-list-to-sql-server-power-bi/https://spsync.io/blog/sharepoint-list-to-sql-server-power-bi/Projects, Tasks and Departments replicated from SharePoint into SQL Server on a schedule, then read by Power BI with DirectQuery. Video included.Mon, 14 Sep 2026 00:00:00 GMThttps://spsync.io/blog/script-your-sharepoint-migration/https://spsync.io/blog/script-your-sharepoint-migration/Move SharePoint list data into a database with a CLI, a YAML config and batch definitions, so every run ends with the commands that reproduce it in the next environment.Tue, 08 Sep 2026 00:00:00 GMThttps://spsync.io/blog/sharepoint-sync-in-ci/https://spsync.io/blog/sharepoint-sync-in-ci/Schedule spsync run to copy SharePoint lists into a database from GitHub Actions, Azure DevOps, cron, Windows Task Scheduler or launchd, with secrets kept out of the YAML.Tue, 08 Sep 2026 00:00:00 GMT